Create and Manage Courses

Keywords:

Create Course, Edit Course, Modify Course, Course Settings, Module Settings, Personnel 

Courses

Clicking the button on the top right corner of the Courses box in the “Learning Assets” menu performs the same functionality as clicking “New Course” from the Courses page.

New Course Properties Tab

Revision Code – Created upon completion of course creation. For internal tracking purposes only.

Code – Use course codes to simplify course data management, including running reports, as well as importing user activity data.

Title – The title of the course. Users can see this title.

Catalog Short Code – Giving a course a catalog short code generates a unique link to the course as viewed from the Catalog. This link will be in the following format, with {portal name} replaced with your portal hostname and {catalog short code} replaced with your chosen shortcode.https://{portal name}.acendre.com/catalog/?type=course&sc={catalog short code}

Credits – Number of credits a learner earns upon completion of the course with a passing score.

Cost – Charge users to self-enroll in the Learning Path if you have a payment gateway set up in E-Commerce.

Avatar – Appears as the background for the course tile in the Catalog, and as an icon next to the course title on the course enrollment page.

Estimated Length – Gives users an idea of how long a course takes to complete. This does not affect any course parameters; it is just meant to be an estimate/guideline for the user.

Short Description – Plain text only box for a brief description of the course. If you need graphics or need to go into more detail about the course, use the Description WYSIWYG box, or the Objectives WYSIWYG box.

Search Tags – Any words you would like to be associated with the course for your users to be able to search for it in the search bar on the Catalog page. The search bar only pulls search results based on course Code, Title, and Search Tags, so put any keywords from any of the Description boxes that you want your learners to be able to search for in the Search Tags box.

Settings Tab

Rating – Allow users to rate the course (one to five stars).

Discussion – Enable users to post comments on a discussion board linked to the course. Only the Administrator (non-user) and any users in a role with the Course Manager permission for the course may manage posts made to the course’s discussion board.

• If the box for discussion moderation is checked, the Administrator (non-user) and any users in a role with the Course Manager permission for the course must approve or deny posts to the discussion board.
• If the box for discussion moderation is not checked, posts will not need approval to be posted. If the box for allowing users who are not enrolled in the course to view the discussion is checked, any logged-in user will be able to view and post to the discussion board.
• If the box is not checked, only learners who are enrolled in the course will be able to view and post to the discussion board.

Module Ordering – Determines whether the modules need to be completed in a specific order.

Published – When published, a course is visible and able to be enrolled in by users. Exceptions to this include if the course is put in a private catalog in the Course Catalog section, or if the course is removed from all catalogs entirely in the Course Catalog section. When unpublished, a course is not visible, and users are not able to enroll themselves in the course. The Administrator (non-user) and users with certain privileges may still enroll users into an unpublished course.

Closed – When closed and published, a course is visible to users, but users are unable to enroll in the course, and where the “Enroll” link would be, there is a graphic indicating that the course is closed, and a lock icon appears in the top right corner of the course tile. The Administrator (non-user) and users with certain privileges may still enroll users into a closed course.

Locked – When locked, a course is automatically closed, neither the Administrator (non-user) nor users with privileges may enroll users into the course. Locked courses can still be enrolled in via the rules engine, API, and through learning path inheritance. Users who have enrollments for locked courses will be unable to launch the course until the locked setting is removed.

Self-Enrollment Due – If users enroll themselves in the course, they have this amount of time to complete the course. If they do not complete the course by the due date, the course will be moved to a section of their enrollments marked “Overdue” (if their access time runs past the due date; see below).

Self-Enrollment Access from Start and Self-Enrollment Access from First Launch both control the same parameter. This parameter controls when the user loses access to the course. Whichever date comes the earliest is the date on which the learner loses access to the course.

Note: Due date does not affect course access. If a user completes a course before the due date, they will continue to have access to the course up through the Access from Start or Access from First Launch date (whichever comes first). If a user does not complete a course before the due date, the course will be moved to a section of their enrollments marked “Overdue,” and they (cont.) will have access to the course up through the Access from Start or Access from First Launch date (whichever comes first).

Self-Enrollment Approval – If enabled, the enrollments of users who self-enroll in the course must first be approved by an administrator.

Social Media – Add social media links to be displayed when the course is viewed in the Catalog.

Prerequisites – Users will need to complete the prerequisites that you select in order to be able to self-enroll in the course. If you select “Any single course listed below”, they will only need to complete one of the courses you select in order to be able to self-enroll in the course. If you select “All courses listed below”, they will need to complete the courses you select.

Note: These prerequisites do not apply to users enrolled into this course by admins or users with permissions that allow them to enroll users into the course. Prerequisites for these enrollments are set up in the individual enrollment set up.

Personnel Tab

Experts– Course experts can grade and/or mark complete On-the-Job Training modules and Task modules, if the box allowing them to do so is checked under the content package in the Content tab in the module. Their name and email address will appear under “Experts” on the course’s main page.

Enrollment Approvers – Course enrollment approvers can approve or deny enrollment requests made by users who self-enroll in the course. If enabled, course experts and/or user supervisors can be allowed to approve enrollments.

Sample Screens Tab

If you would like to show learners what a course will look like, you can include images of your content, or other images that will represent what your course will be covering.